About SoScale

At SoScale Media, we’re on a mission to scale brands through high-performing content rooted in creativity, performance data, and platform fluency. We blend bold ideas with a sharp performance mindset to deliver UGC and ad strategies that don't just look great — they convert. We’re fast-growing, culture-driven, and relentlessly focused on results. Our values shape how we work:

Extreme Ownership – We don’t wait. We take initiative and own outcomes.

Profit – We make work that works. For our clients, and for our business.

Above & Beyond – We over-deliver, bringing passion and extra to every brief.

Relationships – We move as a team, lead with empathy, and care deeply.

About the Role

We’re now looking for an Executive Assistant / Marketing Coordinator — a proactive operator who keeps our internal engine running smoothly by assisting our CEO & COO, while helping strengthen SoScale’s external voice through content, comms, and coordination.

You’ll be the link between people, process, and communication across SoScale. Half your time will focus on operations, HR admin, and finance coordination; the other half on marketing coordination and brand support.

You’ll make sure our systems, workspace, and internal routines run smoothly — and that SoScale looks and feels as sharp externally as it does internally.

💼 What You’ll Do

Operations & Administration

Coordinate general office operations — ensuring our hybrid workspace, supplies, and tools are well managed.

Support HR administration: onboarding/offboarding checklists, contracts, employee records, and policy updates.

Coordinate accounting and finance routines with our external partners (invoices, receipts, payroll inputs, and reporting deadlines).

Maintain internal documentation — from process templates to company handbooks and Notion pages.

Manage subscriptions, licenses, and software tools to keep the team running efficiently.

Handle travel bookings, company insurances, and event logistics when needed.

Marketing Coordination

Support SoScale’s brand presence through social media scheduling, event planning, and content coordination.

Help gather and package campaign results, case studies, and team highlights.

Assist leadership with planning SoScale’s internal and external marketing calendar (LinkedIn, PR, culture updates).

Coordinate photoshoots, press materials, presentations, and client decks.

Help plan company-wide events — from kickoffs to team offsites.

🧠 What You Bring

1–3 years’ experience in office coordination, operations, HR/admin, or marketing support (agency or startup background a plus).

Highly organized, structured, and detail-oriented.

Comfortable working across multiple tools (Google Workspace, Asana, Notion, Slack, Fortnox or similar).

Interest in creative industries, marketing, and internal culture.

A proactive problem-solver — you spot what’s missing and fix it.

Fluent in English & Swedish.

 What Success Looks Like

✅ The office and internal systems run smoothly — everyone has what they need, when they need it.
📊 HR and finance processes are reliable and well-documented.
💬 SoScale’s brand presence and communication feel sharp, consistent, and professional.
🌱 You grow into a trusted coordinator who keeps the business running behind the scenes.

💼 What We Offer

A central, high-impact role at one of Stockholm’s fastest-growing creative agencies.

The opportunity to work close and learn from the leadership team.

Hybrid setup with a creative office in Vasastan, Stockholm.

Close collaboration with leadership and hands-on experience across operations and marketing.

25 days annual leave + your birthday off.

Wellness allowance (5 000 SEK) & healthcare benefits.

A fun, ambitious team that values initiative, curiosity, and ownership.

👉 Ready to be the one who makes it all work — behind the scenes and beyond the brief?

Apply now and help keep SoScale running at its best.