About SoScale

At SoScale Media, we're on a mission to scale brands through high-performing content rooted in creativity, performance data, and platform fluency. We blend bold ideas with a sharp performance mindset to deliver UGC and ad strategies that don't just look great — they convert.

We're fast-growing, culture-driven, and relentlessly focused on results. Our values shape how we work:

• Extreme Ownership – We don't wait. We take initiative and own outcomes.
• Profit – We make work that works. For our clients, and for our business.
• Above & Beyond – We over-deliver, bringing passion and extra to every brief.
• Relationships – We move as a team, lead with empathy, and care deeply.

About the Role

We're looking for a part-time Executive Assistant — a proactive operator who keeps our internal engine running smoothly by supporting our CEO & COO with operations, administration, and day-to-day coordination.

You'll be the vital link between people, process, and communication across SoScale. You'll ensure our systems, workspace, and internal routines run seamlessly — handling everything from HR administration and finance coordination to office management and internal documentation.

You'll make sure the leadership team can focus on growth while you keep the behind-the-scenes operations sharp and efficient.

This is a part-time position (approximately 20 hours/week, flexible scheduling).

💼 What You'll Do

Operations & Administration

• Coordinate general office operations — ensuring our hybrid workspace, supplies, and tools are well managed
• Support HR administration: onboarding/offboarding checklists, contracts, employee records, and policy updates
• Coordinate accounting and finance routines with our external partners (invoices, receipts, payroll inputs, and reporting deadlines)
• Maintain internal documentation — from process templates to company handbooks and Notion pages
• Manage subscriptions, licenses, and software tools to keep the team running efficiently
• Handle travel bookings, company insurances, and event logistics when needed

Marketing & Brand Support

• Support SoScale's brand presence through social media scheduling, event planning, and content coordination
• Help gather and package campaign results, case studies, and team highlights
• Assist leadership with planning SoScale's internal and external marketing calendar (LinkedIn, PR, culture updates)
• Coordinate photoshoots, press materials, presentations, and client decks
• Help plan company-wide events — from kickoffs to team offsites

🧠 What You Bring

• 1–3 years' experience in executive assistance, office coordination, operations, or HR/admin (agency or startup background a plus)
• Highly organized, structured, and detail-oriented
• Comfortable working across multiple tools (Google Workspace, Asana, Notion, Slack, Fortnox or similar)
• Interest in creative industries, marketing, and internal culture
• A proactive problem-solver — you spot what's missing and fix it
• Fluent in English & Swedish
• Available for approximately 20 hours/week with flexible scheduling

What Success Looks Like

✅ The office and internal systems run smoothly — everyone has what they need, when they need it
📊 HR and finance processes are reliable and well-documented
💬 SoScale's brand presence and communication feel sharp, consistent, and professional
🌱 You grow into a trusted right-hand who keeps the business running behind the scenes

💼 What We Offer

• A central, high-impact part-time role at one of Stockholm's fastest-growing creative agencies
• The opportunity to work closely with and learn from the CEO & COO
• Hybrid setup with a creative office in Vasastan, Stockholm
• Hands-on experience across operations, HR, finance coordination, and brand support
• Pro-rated benefits including:
  • Annual leave + your birthday off
  • Wellness allowance
  • Healthcare benefits
• A fun, ambitious team that values initiative, curiosity, and ownership

👉 Ready to be the one who makes it all work — behind the scenes and beyond the brief?

Apply now and help keep SoScale running at its best.